Technology has been advancing through the creation and implementation of software designed to help with and even complete every-day tasks, reducing stress and allowing the delegation of time to more crucial activities. In property management, the use of such automation software can not only help you and your team but can also make the interactions between management and tenants a seamless process. Below are a few ways that you can use automation in your community!

 

Rent

Collecting rent online is the easiest forms of automation to implement in your community today! Online banking and payment methods are preferred over mailing checks, mostly due to the influx in GenZ and Millennial tenants in more recent years. This transfer from physical checks to online payments does not have to be exclusive, you can simply begin offering online payments in addition to mailed checks as payment methods. With this addition, you will appeal to a broader range of prospective residents. Online rent systems typically offer automatic payments so that residents don’t miss a payment as well as reminder notifications when it is time to pay rent, if there was a transaction error, etc. helping to reduce your workload while keeping residents up-to-speed with their payments!

Automated Rent Collection Tools: RentRedi, Buildium, Propertyware, and others

 

Apartment Tours

Balancing multiple apartment showings on top of your daily workload can be stressful, but virtual tours can help! Offering self-guided tours of units online using automation saves time, money and energy while increasing your chances of signing a lease. By showing open units to a greater amount of potential residents online, you can eliminate the more tedious and repetitive tasks, especially when it comes to prospective residents who are not necessarily a good fit in the community.

Self-guided Tour Platforms: Rently, RentCheck, Tenant Turner, and others

 

Lease Renewals

Using automation for lease renewals is a great way to stay on top of future tasks! By implementing a software for the lease renewal process, you can add the terms of a lease with ease when the tenant moves in and when the renewal date is approaching, the software will send your lease renewal email automatically. You can personalize this email, adding information such as the steps to take in order to renew their lease, rent changes, and more! If residents decide to renew their lease after reading this email, the software will prepare a renewal contract for them which then goes right to you once signed. In simple terms, the automation of the lease renewal process reduces your work load up until last step of the process which is the signature!

Software: Virtual Lease, AppFolio, and others

 

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